- Staff Directory
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Welcome to Gunn Attendance
The Attendance Office hours are 8.00 a.m. to 4.00 p.m.
Please contact the Attendance Office via email. Communication via email is preferred.
When contacting the Attendance Office, please provide the following information:
(If leaving a voicemail message, please speak slowly and clearly and spell the name of the student):
|Leaving Campus During the School Day||Tardy to School|
If a student must leave campus during the day, the parent/guardian needs to notify the Attendance Office by email, in person or by telephone.
The Attendance Office requires advance notice, preferably the day before, if a student needs to leave campus during class time. A pink Off- Campus Pass is required by the student so that the teacher knows the student has permission to leave class early. If the student does not pick up the Off-Campus Pass before school, the Attendance Office personnel will send the Pass to the student’s classroom.
The student will be required to show the Off-Campus Pass to their teacher before being allowed to leave the class. The Pass will indicate the time of departure and the reason for leaving the campus. If the student returns to school the same day, they are required to sign in at the Attendance Office and to fill out a yellow Pass Slip. This slip will indicate to the teacher that the student has signed in at the Attendance Office.
If you neglect to advise the Attendance Office in advance of your student’s leave time, please email first thing in the morning. You can also call the Attendance Office phone number which is specifically available for time sensitive information: Ph: 650-354-8231.
If a student is leaving the campus in between classes, an Off-Campus Pass slip is not required except if leaving at brunch, before FlexTime. FlexTime is regularly scheduled on Tuesdays at 10.00am.
Parents are to notify the Attendance Office when their student is going to arrive late. The parent will provide the reason for the tardy and the time of anticipated arrival. The student will report to the Attendance Office to sign in before proceeding to class.
Tardy Process and Procedures
|Excusing an Absence|
- Absences must be excused within 72 hours from date of absence.
- Only the legal parent/guardian may excuse a student’s absence or tardy
- If your student is “on campus” at the time of an absence, they will require a staff
member to excuse them.
- If your student is ill and cannot attend class, they need to report to the Health Office.
Health, bereavement, pre-arranged college visits, family emergency, religious holidays and warranted absences are the only absences that are considered excused absences.
Seniors and second semester juniors, with written prior approval, may take five (5) days of Independent Study to visit college campuses. Students who do not complete a Warranted Absence form prior to the visit, will be excused with a “red other unexcused” code for classes/days missed and may lose the opportunity to make up assignments/tests.
Students are required to complete a Warranted Absence form following the process above with 3 added steps, as follows :
After final administrator approval has been received :
The teacher of any class from which a student is absent shall determine what assignments the student shall make up and in what period of time the student shall complete such assignments. Upon satisfactory completion, full credit shall be granted. The tests and assignments shall be equivalent to, but not necessarily identical to those which the student missed during the absence.
When referring to your student’s attendance record on line, a personal excuse code will either have a red background or a green background.
Other Excused: OTE (green background)
The OTE code, (Personal Excused absence) code (green background), results from the student filling out a Warranted Absence form PRIOR to the absence. This code is used for warranted personal absences or absences at the discretion of the Administration. A Warranted Absence is an absence that is educationally based.
Other Unexcused: OTU (red background)
The OTU code, (Personal Unexcused absence), (red background), is used to excuse personal commitment absences such as non-health related appointments that cannot be scheduled outside of school hours or when no Warranted Absence form has been completed.
Gunn High School complies with the State of California Education Code and, as such, this OTU code is not recognized by the State of California as an excused absence. Once a student has 3 OTU codes on their attendance record, they will be considered truant and a truancy letter will automatically be generated by the system and sent home. Also, with this OTU code, teachers are not obligated to grant credit for assignments, nor permit a student to make up tests they may miss while absent for this personal reason.
Absences without parent, guardian or school approval shall be marked as cuts. Consequences for CUTS:
Truancy Letters will be automatically generated and sent home for the following number of unexcused absences being any one of, or a combination of : cuts, O T U absences, vacation or suspension :
Truancy Letter #1 : 3 unexcused absences
Truancy Letter #2 : 6 unexcused absences
Truancy Letter #3 : 10 unexcused absences
In cases of questionable or excessive absenteeism, the school district may require a variety of reasonable methods for verification of illness, such as written excuses from parents or documentation from a physician or other health providers.